HR / Payroll Manager

Pillsbury Senior Communities is looking for a Full Time HR & Payroll Manager to join our team in South Burlington, VT. Our mission is to make a difference in the changing lives of seniors by providing a safe homelike community with a compassionate and caring staff.  We pride ourselves on the astounding care and services we provide our residents. 

Job Summary:

Full responsibility for hands on HR / Payroll functions including recruitment, new hire on-boarding, and personnel policies and procedures. Required processing of bi-weekly payrolls. Works closely with other managers of our 6 Vermont locations. Need knowledge of employee relations and applicable labor, pay, benefits, health and safety laws and regulations. A mature approach to handing confidential information is critical.

Job Requirements:

  • Organization, prioritization and time management skills
  • Must be dependable, detail-oriented, and strictly confidential
  • Communication skills
  • Problem-solving skills
  • Team work
  • Ability to meet deadlines
  • Ability to follow written or verbal orders
  • Professional in appearance and work habits
  • Proficient in Microsoft Office including Outlook and Excel
  • Previous payroll and human resources experience
  • Ability to perform multiple tasks with minimal supervision

Duties & Responsibilities:


  • Manage the preparing and processing of payroll ensuring compliance with all Federal, State, and Local laws regarding payroll administration
  • Respond to payroll related inquiries both internally and externally
  • Good understanding of state and federal wage and hour laws
  • Review payroll schedules & compare to actual time worked
  • Process payroll exceptions, missed punches and payroll deductions
  • Enter On Call pay
  • Process CTO requests
  • Transmit payroll bi-weekly in a timely manner
  • Distribute paychecks
  • Prepare garnishment payments
  • Prepare workers comp insurance reports
  • Maintain employee files and keep information up to date
  • Update payroll software for new employees, terminations and other changes
  • Set up and assign timecards for new employees
  • Research and respond to unemployment claim notification
  • Audit and administer terminated employee files
  • Employment verification for active and terminated employees
  • Ensure an organized system for records and documentation that supports location ease and historical reference
  • Maintain, develop, or improve upon a variety of reports


  • Writes and places advertisements both internally and externally as well as conducts recruitment events
  • Review resumes, conduct first round interviews and forward to appropriate managers in a timely manner. Maintain search documentation for files.
  • Perform background screenings on potential new employees, determine eligibility based on results and inform managers of decision. Produce variance letters as necessary
  • Maintain and update employee files and documents.
  • Schedules and conducts new hire orientation in order to ensure compliance with all current policies and regulations
  • Processes employee benefits which include communicating benefit information to the employees, enrolling employees in Medical/Dental/401K/Voluntary Benefits, etc.


  • General Math Skills, Data Entry Skills, Written Communication skills, Microsoft Office Skills, Self-Development, Financial Skills
  • 3-5 years of applicable experience managing the payroll process and performing HR duties
  • Related degree or commensurate experience
  • Ability to maintain a current knowledge base of payroll, benefits, and HR related trends and processes
  • Knowledge of payroll and payroll tax regulations and employment laws
  • Solid history of providing exceptional service both internally and externally
  • Excellent oral and written communication skills
  • Experience with FLMA, ADA, Disability Leaves, Dept. of Labor, FLSA, ERISA, HIPAA and EEOC

Click here to apply for this position

Our home was getting to be too much to take care of, and it was starting to be expensive and cause my husband and I stress. Now we can relax and not have to worry!” – Lionel & Barbara Deslaurier, Allenwood Residents
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